Some businesses can get away with using only a smartphone, but those tend to be one man operations. Most companies need a business phone system in order to operate in an efficient and professional manner. The trick to selecting the best business phone system for your company comes down to recognizing your needs while factoring in your future growth and budget. Below are the best steps to take in finding the perfect business phone system for your business.
Evaluate Your Needs
The first step in selecting the best business phone system is recognizing your needs. Phone service providers will offer a variety of services, such as call forwarding, speed dialing, caller ID, 3-way calling, voice mail, call waiting, and priority ringing. It is important to understand what features would help your business increase productivity and create a more efficient, day-to-day operation.
Decide if You Need a Landline or Cloud-Based System
The two main types of business phone systems are a PBX (private branch exchange) landline phone system or a cloud-based system. Again, consider your needs when deciding which route to go; if you require multiple phone model options and multiple features, a cloud-based system is probably your best bet. Cloud-based systems also have the ability to make and receive calls from anywhere you have an Internet connection.
Consider the Size & Structure Of Your Business
It goes without saying that a large business with numerous office locations will require a different business phone system than a smaller company. If you are a larger business, you may want to go with a premises-based business phone system. There are very attractive leasing options, many with 0% interest, that will make a prem-based system a very affordable option.
Check Compatibility with Other Office Equipment
The last thing a business on a budget wants to do is purchase brand new office technology when selecting a business phone system. For this reason, be sure that the business phone system you select is compatible with your conferencing tools and other various office technology that you have.