Think finding and installing a business phone system is easy? In some ways it is; however, there are many things you have to consider before getting the process started. There isn’t ‘one’ particular way to install a business phone system. You have to consider your budget, how much you will use the system, and staff size before you can decide the best configuration. Taking these attributes into consideration, and thus finding the best configuration for your business, will save your company a lot of time and money in the long run.
Different business phone system configurations (such as VoIP, hybrid solutions, and hosted PBX phones) will ultimately save certain businesses more money than others. What determines the best business phone system for your business will come down to your company’s needs and expectations.
Whether you’re setting up a brand new business phone system or upgrading your present system to include lines in different offices, there are a few things that are true regardless of the business. Consider these tips to ensure that you set up the best business phone system for your company:
- We can’t stress the role bandwidth plays in VoIP phone system setup When you employ cloud-based systems, you are swapping telephone line traffic for Internet traffic. It will save you a lot of headaches to keep in mind your bandwidth capacity when configuring cloud-based business phone systems.
- QoS routers can be invaluable if you are sharing VoIP, video, and a computer/laptop on one network. QoS routers will prioritize mission critical data, such as video and audio packets.
- Paying a monthly fee for unlimited nationwide calling plans or excessive international calling is a waste of money if you have a dependable Internet connection. Remember that VoIP is best described as an information transfer service rather than a phone service. VoIP business phone systems compress call audio into data packets, which will reduce overall data transport costs for these calls. The only time that VoIP calls cost extra is when they are placed to a separate network instead of a number or phone within that VoIP network.
There isn’t a “best” business phone system configuration for every business. Business phone systems aren’t a one size fits all product. We recognize that your monthly budget, size of your organization, and number of lines/users will greatly determine which configuration will best work for your business.
If your business is opening a new location, requires a fair amount of work out-of-office, or is rapidly expanding, cloud-based VoIP will probably be the best option for your company. If you simply want to replace your conventional phone system with a more cost effective option, hosted or hybrid PBX business phone systems will serve you well. The greatest single question involved in configuration is what business phone system will best serve your company.