Storm season is fast approaching the D.C. Metro area. During these unpredictable months, it is vital for a business owner to plan ahead. Power outages and office closures can lead to a disastrous dip in profit and productivity. In many cases, technology can help keep you and your company operational, even during the worst of storms.
- Be sure that all employees have e-mail access. Even if it is just through their Smartphone, having e-mail capability can prevent any missed communication regarding whether the office is open or regarding what work still needs to be completed during a snow day.
- Video conferencing. A power outage or inaccessible office doesn’t mean you have to postpone a meeting. Simply have all employees connect to a video conference, and face to face communications can still occur. You can even use this feature to show presentations that you had prepared for the meeting.
- Share documents. In the middle of a vital project and don’t want a snow day to interrupt? With a cloud-based file sharing application, you can still work on a shared document. Employees can see who is making changes and what those changes are, which will keep employees on the same page.
- Rerouting calls. Cloud based business phone systems can reroute calls from your office phone to your mobile. This means that if you are out of the office, anyone calling your office number can still reach you. You can even take it a step further with a softphone. Softphones, or virtual phones, allow you to check your voicemail, receive calls, and make calls from the safety of home. Best of all, your clients won’t know that you aren’t in the office!
- E-Mail Faxing. If you have clients who prefer faxing, don’t worry if you can’t get to the office due to inclement weather. With an e-fax number, you can receive faxes right to your e-mail inbox!