Video conferencing has become one of the most popular methods of business communications. Most VoIP Business Phone Systems support it, making it an easy and convenient way to conduct business. You can also use conferencing features without the video. Call or video conferencing is made possible by using a conference bridge, which essentially creates a virtual conference room. You can then dial in using a landline or cell phone. Here’s how to use a conference bridge effectively:
Choosing Your Solution
There are a lot of conferencing solutions to choose from. You will need to know what features and technical specifications you want. For example, some conference bridges only allow one virtual conference room at a time. For some companies this won’t work, so you need to be aware ahead of time the limitations of your solution. Here are some other features you should consider that will dictate how you can use your conference bridge:
You will always want to schedule your meetings ahead of time. With some solutions, you can send out invites using the conference application itself. This is very convenient because it means you don’t have to create a separate invite from scratch with the credentials copied and pasted into the email.
As touched on earlier, there is a good chance that you will want to support multiple conference rooms at once. This may not be vital to your organization, but either way you will need to assess the number of meetings you typically have so that you choose the right solution.
Ease of Use
You don’t want an overly complicated solution. After all, if you have to hire an IT support employee just to make the conference bridge work, it eliminates the efficiency of the solution.