One of the quickest ways to get a headache is trying to move to a new office without the proper planning. A lot of businesses don’t realize the multitude of interrelated tasks involved with the moving process and wait until the last minute to get started. Advanced Communication Systems has helped many businesses with this endeavor. One of the most helpful tips we can offer is to have a workable timeline that affords your business enough time to make the move—without the stress. Here is our straightforward checklist to ensure that your business phone system move goes as effortlessly as possible.
Your business has secured the lease/purchase of the new building. The hard part is over…and now is the time to place a call to your vendor. It’s never too early to discuss your data network, cabling needs, CCTV and wireless access points. Even if a general contractor is pulling the cable, it’s a great idea to pick your vendor’s brain about the placement.
The contractor has given you a move-in date. The time for talk has passed; if you haven’t already, it’s vital to take action at this point! Finalize an appointment on your vendor’s calendar so that they can assist with the move. If this is your first time transporting a business phone system, it’s important to schedule a meeting with a technician. Your technician will be brimming over with questions regarding whether or not you’ve contacted the dial tone company, do you have order numbers, and where employees will be located within the office. You don’t want to have to decide these things the day of the move.
If you’re going to upgrade, now is the time. Since technology is ever-changing, a move is the best time for your system to undergo any necessary upgrades. Also, don’t forgot that your phone system won’t be operational during the move, so plan accordingly to have calls rerouted or let your customers know in advance.
Any huge change is frightening, and the only way to soothe those over-wracked nerves is to think ahead. With the proper planning, a move can be exciting and opportunity to take your business to a new level!