So you’ve checked out all the ways videoconferencing can increase your profits and you’ve decided that your business should invest in a high-quality videoconferencing system. But now what? How can you utilize this new system in a way that works and truly enhances the way you do business? You can start by checking out this beginner’s guide to videoconferencing etiquette!
How to Practice Proper Videoconferencing Etiquette
Now that you have a new videoconferencing system up and running, it’s time to learn how to use it properly. Follow these tips!
1.) Use name cards. Sometimes, you will be videoconferencing with many people at once, some of whom you have never met or seen before. Asking that everyone uses name cards that identify their position in the company and their location can help you avoid any confusion (and will prevent that all-too common embarrassment: forgetting a name!).
2.) Dress for the part. One of the biggest benefits of videoconferencing is that it can be done from anywhere at any time. But as flexible as your location can be, your wardrobe cannot be- stick to business-appropriate attire whether you are in the office or curled up on the couch!
3.) Do a test run. Particularly for a new videoconferencing system, you will want to make sure that everything will go off without a hitch when it comes time for your first official conference. Make sure that you have tested the cameras and speakers for accuracy and clarity to prevent any hiccups from occurring.
4.) Tidy up! Just as your wardrobe should be work appropriate, so should your setting. Remember, the people you videoconference with can see the room behind you, so make sure that it is looking neat and tidy, as you would prepare a room for in-person visitors.
5.) Focus on the call. Unlike a conference call or regular phone call, it can be hard to mask what you’re doing during a videoconference. Resist the urge to check your email or your phone messages; devote your full time and attention to the caller you are on the line with.
All About Advanced Communication Systems
Advanced Communication Systems can help you find the perfect telecommunications for your business, whether it is a small start-up or a larger, established company!
And we have experience in every major industry sector and business size.
For more information, please contact Advanced Communication Solutions by calling 1-800-750-3624 or visit BuyTelephoneSystem.com today! You can also follow Advanced Communication Systems on Facebook, Twitter, LinkedIn, and Google+ to stay up to date with all of the latest developments and news in communication systems.