Videoconferencing can be a great business tool, allowing you to telecommute to work or connect with business partners across the country or even across the globe. Videoconferencing, like everything it would seem, has also gone mobile. So what does this all mean for you and your business? You can now communicate like never before. The conference call is great, but it is very impersonal. Videoconferencing, meanwhile, is the next best thing to actually being in the same room with a co-worker, partner, or customer. But there are pitfalls…
Videoconferencing Tips to Help You Avoid Embarrassment
It is very rare that everyone is in the same place or even the same state or country at the same time. This is why videoconferencing has become so popular over the years.
“I believe that video conferencing is one of the best ways to maintain a level of interpersonal communication that can often get lost or misinterpreted over email,” explains Jamie Schember, an Avaya.com blogger.
However, there are certain common pitfalls you should try to avoid…
Send the Link or Access Code in Advance
If you are organizing the call, make sure to send the link or access code out days in advance. And if you are joining someone else’s conference call, make sure you join in plenty of time to get through the login before the meeting.
Please, Please, Please Check Your Camera
Check your camera BEFORE the call. Failing to prepare is preparing to fail, warns Schember. So make sure your camera is working and, perhaps more importantly, that you know how to use your camera. No one wants to sit around for five minutes and wait for you to debug your system.
Proper Lighting
Just like Golilocks and the Three Bears, you need to find lighting (not porridge) that is juuuuuust right. If the lighting is too dim or too bright, it can really defeat the purpose of the videoconference. If people can’t see you, what’s the point?
Center the Camera
Position the camera in the right spot so you are centered and the camera is at eye level, not looking down on you or up your nose.
Fill the Screen
No one cares about your office space. Make sure you fill the screen. People want to see your reactions, not your collection of Star Wars memorabilia on your shelves.
Check back after Thanksgiving for more videoconferencing tips to help you avoid embarrassment!
Video Conferencing with Avaya
Avaya Scopia is a simple, affordable and comprehensive all-in-one video conferencing solution designed to bring value to small and medium-sized businesses. Your desktop and even your mobile phone can be outfitted with Avaya Scopia to enable video conferencing in your office or on the go.
“The cost of video conferencing has come down significantly,” explains Avaya.com blogger Kenneth Leung. “In fact, users can download a video conferencing client or app on virtually any device, smartphone, tablet, laptop or PC/MAC, and with a single click simply enter the video conference from where they sit. No need to go to a special room or have special equipment.”
Video collaboration is no longer restricted to big companies with big budgets…or confined to the office for that matter. The technology is now more readily available.
Interested in Avaya Scopia?
Avaya works with thousands of Avaya Connect Partners to give you alternative ways to access Avaya solutions through knowledgeable local providers, like Advanced Communication Systems. We have experience in every major industry sector and business size, from small businesses to Fortune 500 companies, and can help you select the right phone system for your business.
If you have any questions about Videoconferencing, please contact Advanced Communication Systems at 1-800-750-3624 or visit BuyTelephoneSystem.com today! You can also follow Advanced Communication Systems on Facebook, Twitter, LinkedIn, and Google+.
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