Are you planning on relocating your business? This can prove to be both exciting and stressful. It is the most likely time that you will run into technological challenges with your IT equipment. This applies to your Business Phone System, too. Your goal when moving your Business Phone System should be both efficiency and lack of stress. The last thing you want is for your system to be offline for an extended period of time. Here’s how to minimize stress during a Business Phone System relocation:
It may not make sense to try to move everything yourself. You don’t only have to consider your Business Phone System after all; if you have a lot of computers, data servers, and other IT equipment to move and reinstall, it’s probably a good idea to get your telecommunications provider involved. Having them help is a great way to ensure that your Business Phone System and other IT equipment gets up and running as quick as possible.
Relocation is a great opportunity to take inventory of all of your Business Phone System equipment. Not only can you figure out what you have, but you can take note of what needs fixing or upgrading. You may also find you have components you no longer require. Taking inventory also makes it easier to get everything organized so you don’t lose anything during the move.
Don’t Interrupt Service
The biggest goal during a move is to keep your phone service active for as long as possible. After all, you want your customers to still be able to reach you. While solutions vary depending on the type of system you have, many systems allow you to connect to a mobile phone app or a computer. This way, when your customers call your business number you can still answer. Make sure you discuss options with your telecommunications provider ahead of time.
Lastly, you will want to test your system as soon as possible. Once the essential components of your system are reinstalled, don’t just assume it’s up and running. You will want to test the system out. Make sure to make outbound and inbound calls, as well as testing call quality, voicemail, and extensions.